Setting up a Project SharePoint Site Part 2: Announcements

Executing Monitoring and Controlling

Using SharePoint Announcements web part  is a good way to convey small amounts of important information on your site’s pages. I like to use Announcements mainly on the home page and the project status dashboard page.

You can set an expiration date for each announcement which is useful if the information will no longer be of value after a certain date. You can leave the expiration date blank if you wish the announcement to be “sticky” (i.e. will never disappear from the page).

Here are some example uses for announcements:

  • The “Welcome!” announcement. This is placed on the home page with no expiration date and orients the user as to where they are, how the site is used, and who to contact for questions.
  • The “Latest News” announcement on the home page. This contains a brief status update and I usually set the expiration to one week.
  • The “Project Summary” announcement on the project status dashboard page. This contains the project name, number, sponsor name and project manager name. It also gives a brief description on the project.
  • The “Project Status Update” announcement on the project status dashboard page. This is usually filled out by the project manager with input from the main point of contacts from the business and IT sides.

Ask your project team members for ideas in which to leverage announcements for your specific needs.

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